Running group coaching sessions brings a different set of challenges than working with clients one-on-one. From managing schedules and keeping your clients engaged to tracking group progress and maintaining confidentiality, group coaching requires a more sophisticated setup. And when those sessions are virtual, the demands grow even more.
That’s why choosing the right video coaching platform for group sessions isn’t just a tech decision; it’s a business one. The platform you use can either support or complicate how you deliver results to your clients.
In this blog, we’ll help you identify the features that matter, walk you through common use cases, and explain why a purpose-built platform like Simply.Coach can transform your group coaching programs.
Why Group Coaching Needs a Specialized Tool
Group coaching isn’t just a matter of adding more people to a Zoom room. There’s a structure and dynamic to group work that general tools just don’t support well. You’re managing multiple participants, coordinating sessions across calendars and time zones, and creating shared progress while still keeping the experience personalized.
You need more than video—you need a system that helps you:
- Schedule recurring sessions for the whole group
- Automate reminders, follow-ups, and form collection
- Share documents, exercises, and feedback in one place
- Track engagement and progress across multiple clients
- Be secure and built to integrate with third-party video conferencing platforms
This is where a proper video coaching platform comes in. Unlike basic conferencing tools, it gives you everything you need to manage the complexity of group sessions and stay focused on coaching, not admin.
Core Capabilities of a Good Group Coaching Platform
When evaluating platforms, look for features that make group coaching easier, more engaging, and more effective. Here are some key capabilities that a strong video coaching solution should include:
1. Integrated video sessions
You shouldn’t have to launch a separate tool just to start a session. A coaching platform should allow you to host video calls directly within your dashboard, with access to session notes, client actions, and shared materials during the call.
2. Scheduling and calendar sync
Managing a group of people with different schedules is no small task. Your platform should support group session scheduling with automated invites and reminders that sync to participants’ calendars, adjusting automatically for time zones.
3. Document and resource sharing
Being able to share files, assignments, or prep work before and after each session helps keep everyone aligned. Your platform should allow resource sharing in a central space that all group members can access, including materials from past sessions.
4. Participant-specific goal tracking
Even in group sessions, each client has their own goals. Your platform should allow you to track progress for each participant while still operating within a group structure.
5. Feedback and engagement tools
To keep group coaching interactive, you need tools that go beyond talking. Think live polls, nudges, feedback forms, and progress check-ins that help you keep participants engaged between sessions.
Simply.Coach is one such platform that has all these features in it and more to help you elevate your coaching practice and better serve your clients, driving satisfaction.
How the Right Platform Enhances the Coaching Experience
Choosing the right tools isn’t about tech for tech’s sake, it’s about creating smoother sessions, clearer workflows, and better results. When your video platform is fully integrated with your coaching system, you spend less time jumping between tools and more time focused on your clients.
For group coaching specifically, this integration means:
- No missed sessions or forgotten reminders
- Easy follow-up with the entire group or individual members
- A unified space where clients can access content, notes, and actions
- Greater accountability and smoother communication between sessions
The right video coaching platform turns chaos into clarity. It makes you look more professional, increases client trust, and improves retention, all without adding to your workload.
Features to Compare When Choosing the Best Video Coaching Platform
When you start evaluating options, don’t just look at surface-level features. Dive into how the platform supports your entire coaching flow. Use this checklist to assess your options:
- Does it offer native or embedded video tools?
- Can you schedule group sessions and automate reminders?
- Does it include client dashboards with access to session content?
- Is there a space for group and individual notes?
- Can you assign actions or goals to participants?
- Are data security and compliance standards clearly outlined?
- Does it help you manage contracts, invoices, and payments, too?
You’ll find that many tools try to piece these features together with plugins and workarounds. Simply.Coach, on the other hand, brings it all into one cohesive platform built specifically for coaching professionals.
That’s why it consistently ranks among the best video coaching platform options for group coaching businesses.
What Sets Simply.Coach Apart
Simply.Coach is built with both solo and group coaching in mind. It’s not just a scheduling tool or a video call app, it’s an all-in-one coaching management platform that simplifies your backend while improving your client experience.
Here’s how Simply.Coach helps you run group coaching like a pro:
- Video built in: Host sessions using Zoom, Google Meet, or Microsoft Teams right from your Simply.Coach dashboard.
- Automated reminders: Participants receive timely nudges before sessions, with optional pre-session forms to gather inputs or insights.
- Shared content hub: Each group gets access to resources, recordings (if applicable), and notes in a central location.
- Individual and group tracking: Log progress for each client while managing the group as a whole.
- Secure and compliant: With SOC2, HIPAA, and GDPR compliance, you and your clients can trust that their data is safe.
Simply put, it’s not just the best video coaching platform for your business—it’s the one designed specifically for the way you work.
Use cases of using Simply.Coach
To understand how this all plays out in real coaching scenarios, let’s look at a few common group coaching formats and how Simply.Coach helps manage them:
1. Corporate coaching for teams: You’re working with a leadership team across departments. Simply.Coach allows you to schedule sessions that work for everyone, share follow-up material, and log goals and milestones per team member. Stakeholder feedback can also be collected and tied to each client’s dashboard.
2. Public group programs: Maybe you run a 6-week personal development program with 10-15 clients per cohort. With Simply.Coach, you can create a journey template that repeats across programs. Each group has its own space, resources, reminders, and tracking tools, without requiring you to rebuild everything from scratch each time.
3. Internal coaching teams: If you manage a team of coaches, each with their own client groups, Simply.Coach helps you manage coach assignments, maintain standard templates, and keep visibility into program performance across the board.
Group coaching takes coordination, and the right tools make that coordination effortless.
Conclusion
Coaching groups bring big rewards, but they also add layers of complexity. Managing sessions, tracking progress, and keeping everyone engaged is tough without the right system in place. That’s why a dedicated video coaching platform is a must if you’re serious about scaling your group programs and maintaining a high level of service.
Simply.Coach gives you the structure, tools, and support to run your group sessions smoothly. It’s designed with coaches in mind—from scheduling and video to contracts, billing, and results tracking—all under one roof.
Schedule a demo and start your 14-day free trial of Simply.Coach today to see how the right platform can simplify group coaching and help you grow your business with confidence.